Call for Proposals: Event Management Firm to Organize the Launch of the State of the World Population 2026 Event

October 28, 2026

Date of posting: 28 October 2026

Deadline for submission of applications: 10 November 2026

The Philippine Legislators’ Committee on Population and Development (PLCPD), with the support of the United Nations Population Fund (UNFPA), is looking for a firm to organize the Launch of the State of the World Population 2026 Event.

Objectives of the consultancy

The Contractor aims to organize and manage the high level event for the Launch of the State of the World Population 2026. The event organizer will support the PLCPD team, working closely with the partners to effectively prepare for and implement the program. It aims to:

  1. Logistics:
    1. Prepare the venue for a whole day high level event (procurement of the venue not included in the deliverables);
    2. Print banners and prepare event collaterals, event kits and materials for participants;
    3. Set up the youth fair booths and other side event activities;
    4. Prepare technical and logistical requirements such as tech materials, photobooths, etc.;
  2. Documentation:
    • Keep record of attendance of participants, resource persons, guests in the event;
    • Establish an event documentation: video recording and take photos;
    • Prepare the full transcript with the name/designation/photo of each participant;
    • Produce the SDE video highlights of the event.

Qualifications

The Contractor should provide evidence of institutional competency in carrying out the service as well as the competencies of each consultant who will be fielded to the event. 

  • The firm should have 3 to 6 years in leading high-level conference/events planning and management;
  • With prior experience in working with government and non-government organizations in similar capacity;
  • The Principal/Lead Consultant and Specialist must have a degree in Communication, Marketing Management, or any equivalent and a minimum 5 years of increasingly responsible professional experience in events or media management; 
  • Ability of staff and staff compliment to provide required services (CVs of the person/s of staff to be included).
  • Excellent organizational skills with the ability to plan and meet deadlines through and with teams of people and individuals from diverse, cross-cultural backgrounds.
  • Strong project management and financial/budget reporting.
  • Excellent communication skills with the ability to write clearly, concisely and with strong verbal communication skills.
  • Ability to work effectively and efficiently under tight deadlines and on multiple tasks simultaneously.
  • Strong customer service orientation.

Interested parties are directed to submit a detailed proposal with the following information:

  1. Work plan reflecting all items Scope of Work, Expected Outputs, Cost Proposal, and Payment Schedule.
  2. Company/organization profile showing outputs related to development of a comprehensive or interagency action plan.
  3. List of top three clients with similar engagement with contact person’s details, name and date of the projects handled, and brief scope of work.
  4. Send your proposal to Ms. Ma. Aurora Quilala, Executive Director of PLCPD, via email at plcpdfound@plcpd.org.ph not later than 10 November 2026, 11:59 PM.